Using a managed print service can offer a number of benefits. The service uses software to give you oversight of your whole print device network including those based over multiple sites, this might include scanners and photocopiers as well as printers. The software helps you monitor a number of processes such as device life, supply levels and service and maintenance visits as well as giving control over security and user permissions. You can monitor a range of processes remotely which means your team can be freed up for strategic projects rather than needing to constantly monitor re-orders of ink and toner or other consumables. Consumables can be constantly tracked and re-orders set up automatically, meaning no downtime when they run out and delivery of supplies. You can pro-actively manage your supplies and track them to drive cost savings.
The benefits are not just those of maintaining and securing your network, the reduction of costs also can result in limiting your company’s carbon footprint and help to boost environmental credentials. Environmentally sound products both in terms of hardware and supplies can be used and software processes can identify where devices and processes can be streamlined to offer both cost and environmental efficiencies.
Managing security means you can decide who needs permission to print sensitive documents and monitor how they are printed. You can allocate security permissions on a case-by-case basis quickly and easily with out the need to access individual desktops. Your print network will be more secure and less vulnerable to unauthorised useage and you have peace of mind knowing that your sensitive data will be secure.
Having complete control of your print network means you can drive efficiency and identify devices that are close to the end of their life, require service, maintenance or work out where heavy use is to target better use of e-documents or paperless solutions. Overall up to 30% savings can be made over a whole print network, which means for the average business there are significant benefits in using a managed service.
Tecsenza can not only help you identify what benefits you can access through a managed service but can help you design and build a print network that works for you. From sourcing the very best hardware and software through our trusted partners to keeping you efficient, secure and environmentally aware. If you would like to know more about how we could help you save money and streamline your print processes just fill in our contact form and we’ll be happy to answer any questions you have.